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    ASB activities are student-led and student-directed. Before you start this process, remember to PLAN AHEAD. Allow time for your club to meet, plan, and record your plan in meeting notes/minutes. We hope that the following forms and processes will help you in your planning.

    Submit all forms, minutes, and requests in hard copy to the ASB drop box located in the attendance office by Tuesday at STAR if you want the ASB to add it to their agenda for their weekly Wednesday meetings. Join us in the ASB room any day during STAR break or on Wednesdays for our ASB meetings.

    How do you spend ASB money?

    • Spend money that your student organization has already raised by completing an Activities & Athletics Financial Request Form and following this process.
    • Submit meeting notes/minutes with your request. These are cheat-sheets for secretaries and treasurers!
    • All reimbursements must be preapproved by your organization and the ASB. Reimbursements are limited to places that will not accept Purchase Orders.

    How do you raise ASB money?

    • Your events must be approved by the ASB and added to the calendar. Complete section A of the ASB Activities Approval Form.
    • Submit meeting notes/minutes with your request.
    • Maintain your inventory if you are selling something for your fundraiser.
    • Follow the ticket sale process if you are selling tickets to an event.
    • After your fundraiser, complete section C of the ASB Activities Approval Form and reflect on the fundraiser in your meeting notes/minutes.
    • Private fundraising for charitable organizations has a separate process. If you would like to collect funds for another organization find out their tax ID code and complete this paperwork.

    How do we build an ASB budget?

    • Only active student organizations with approved budgets may raise or spend money.
    • Find more information about the budgeting process here. How does your club govern itself?
    • Do you need to update your club’s constitution? Check out these examples and resources.

    What other important rules and information should we know?

    • All of the Rules: ASB Procedures Manual 
    • Rules about selling food: Distribution & Sale of Competitive Foods and SPS Nutritional Guidelines
    • A list of restricted and forbidden activities: Seattle Public Schools Activity Matrix

    How can I request ASB or additional help with all of these rules?

    • Email Ms. McCann (jamccann@seattleschools.org), with questions or concerns.
    • Email Annie Vo (annievo1234@gmail.com), your ASB Treasurer
    • Review this ASB training PowerPoint
    • Plan to send representatives to our spring training and budget building workshop and check out last year's budget planning workbook.

    How do you start a club at Franklin High School?

    • Complete an ASB Club Application & Bylaws form and submit to the ASB mailbox in the attendance office.
    • All student organizations require a staff advisor. You can ask a staff member to advise your student organization or ask the ASB for help with finding an advisor.
    • Plan to attend the next ASB meeting to share additional information about your club.


    Associated Student Body (ASB) Funds
    As of August 31, 2018
    RCW Requirement to Post ASB Fund Balances

    An Associated Student Body (ASB) is a formal organization of students, including sub-component or affiliated student groups, formed at each public school within Seattle Schools. The programs of the ASB are any optional, noncredit, extra-curricular activity conducted in whole or in part by or on behalf of an ASB, during or outside regular school hours, within or outside school grounds and facilities and conducted with the approval of the school district or under the official designee to whom authority has been delegated to act on behalf of an ASB or sub-component group. ASB programs and activities must be of a cultural, athletic, recreational or social nature.

    Money generated or collected, including fundraising proceeds, in conjunction with ASB activities, is public money which must be deposited into the ASB Fund. ASB public money may only be used for optional, noncredit, extra-curricular events and activities of a cultural, athletic, recreational, or social nature.

    In general, carryover amounts from one year to another are due to anticipated expenditures for student activities which take more than a year of fundraising. These funds are not available for curricular or graded student activities.

    This financial report reflects the summary ASB account balances by school. Beginning balances, current year transactions, and ending balances as of August 31, 2018. This report is unaudited, and does not reflect final ending balances for the fiscal year.

    Posting of this report to each school’s website ensures compliance with RCW 28A.325.050 and is not representative of a school’s full fiscal year transactions.

    ASB Balances Report

    Questions regarding the posting of the ASB Funds report may be directed to:

    Erma Meekins-Hill, ASB, Trust Analyst
    emhill@seattleschools.org